Your systems were built to process. Not verify.
ATS, VMS, payroll, billing, and the GL are powerful systems built for processing, not verification. The result: mismatches, delays, and revenue leakage across every handoff. We don't replace them; we verify them. Hercules lies across your stack, reconciling data between systems and validating every transaction against the contract. End-to-end accuracy, from contract to cash.
>5%
revenue recovered when invoices are pre-flighted against contracts before they reach the client
10-15d
DSO improvement in the first deployment quarter - compressing a cycle already inflated by billing errors
$5.5M
released per $200M in revenue for every 10 DSO days recovered. The math moves fast
3.3%
average staffing net margin - the leak is in the profit
Next steps for improving DSO, strengthening cash flow, and eliminating revenue leakage
Address three different use cases in your financial work flow
Billing errors, such as rate card drift or markup errors, leading to revenue leakage
Dual-entry discrepancies and late timesheets cause unbilled hours
Disputes, unmatched EDI payments, and missing remittance data extend DSO
A layer on top.
Not another system.
Hercules sits across your existing stack (ATS, VMS, payroll) and verfies every transaction against the contract before it reaches your client or your ledger.
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Ingest contracts, amendments, and POs to extract every billing rule
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Verify 100% of invoice line items before they go out
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Match incoming payments to open invoices automatically
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Full audit trail for every action, human or AI
You see everything.
You approve everything.
AI reads your contracts and amendments, turning them into structured rules. Every transaction is checked against those rules deterministically, meaning the same input, same result, every time. What happens next is never automatic.
Human in the loop
Nothing goes out on a flagged exception without a person reviewing per item or in bulk
Full audit trail
Every action, both human or AI, is logged and traceable
Deterministic
Rules are coded so they are enforce exactly as written in the contract or amendment, and the same each time
An enterprise-ready solution you can trust and control
"Will it make mistakes I can't catch?"
Every discrepancy Hercules flags goes to a human reviewer before anything happens. Nothing is auto-approved. You see what was flagged and why, in plain language tied back to the exact contract clause.
"Do we lose control of the process?"
Hercules doesn't replace your billing or ERP system, and it never takes action without your approval. It surfaces what needs attention, and your team decides what happens next. Every recommendation is visible and you can override any of it.
"What happens to our data?"
Your contract and transaction data is used only to verify your own transactions, never to train shared models. Hercules is SOC II complaint and meets GDPR, NIST, and HIPAA standards.
What executives ask before engaging
Have more questions?
Hercules tracks ROI across three value pools corresponding each use case.
For Time Reconciliation, primary metrics are verification analyst productivity gains (benchmarked against a 60–75% reduction in manual reconciliation time) and unbilled hours recovered from late or missing timesheets. Finishing time reconciliation in a single day vs. multiple days also positively impacts DSO as the work-to-cash cycle length is shortened with faster payroll and billing.
For Billing Accuracy, the primary metrics are revenue leakage recovered (2–5% of annual revenue) with an explicit split of quantifying underbilling and overbilling, reduction in first-pass invoice dispute rate, and write-off rate compression.
For Cash Allocation, the primary metrics are DSO improvement (measured in days and converted to working capital released), cash application match rate, and dispute resolution cycle time. Most clients establish a baseline during the first billing cycle and measure continuously from there.
Yes. Hercules works with both MSP providers managing supplier networks (such as Magnit) and staffing companies that participate in MSP programs and need to work with numerous VMS environments. MSP programs are one of Hercules' most validated deployment contexts; the platform handles multi-supplier invoice validation, VMS data reconciliation, and supplier rate compliance at scale. For staffing suppliers, Hercules resolves the operational burden of dual data entry, multi-system reconciliation, and complex client-specific billing rules across whichever VMS platforms their clients require.
ATS billing modules enforce the rules your team has manually configured, but those rules are based on conditional logic (if-then field matching) that can only handle simple, structured scenarios. Real staffing contracts contain nuanced, multi-variable terms: position-specific markups that vary by role type within the same client, tenure-based rate adjustments at hour thresholds, conversion fee schedules that decline on a sliding scale, entity hierarchies where a subsidiary falls under a parent's MSA. An ATS rule engine cannot read those contract provisions, cannot detect when an amendment changes a term that was never updated in the system, and cannot flag the interaction effects between multiple overlapping rules. Hercules uses LLMs to extract the full complexity of contract language into structured rules, then enforces those rules deterministically against every transaction. It is the verification layer between contract intent and system configuration — and that gap is where revenue leaks.
No. Hercules is a verification layer, not a system of record. It reads from and writes back to your existing platforms such as Bullhorn, SAP, Beeline, or any other system your team uses. Implementation is additive, not disruptive. Your team continues working in the tools they already know.
If you are managing complex contracts and billing at scale (typically $50M or more in annual revenue) the math works strongly in your favor. The more reliable indicator than revenue alone is complexity: firms managing hundreds of active contracts, multiple client-specific billing rules, and multi-system environments consistently see the strongest return. You can help you size the opportunity for your firm for each use case.
The two inputs required are your transactional data (e.g., timesheets, pre-invoices, payment records, AR ledger) and the contracts or policies that govern them. No ERP replacement or system migration is required.
Hercules reads contracts and policy documents in their original format ( MSAs, SOWs, side letters, rate amendments, internal or client-specific policy documents) and extracts all relevant rules automatically. Hercules' external API ingests all relevant data and returns validated output through the same channel.
The first engagement typically runs in parallel with your existing process so there is no disruption to your current billing cycle. Most clients have their first validated transactions within the first billing cycle after deployment with minimal to no IT involvement on your side.