INDUSTRY PAGE
Stop Revenue Leakage in Staffing with AI-driven Validation
Hercules delivers an AI-powered workforce that automates billing and payment validation and supports contract and statutory compliance at scale. We help finance teams invoice accurately, reduce Days Sales Outstanding (DSO), and strengthen client trust.
Protect revenue, reduce DSO, powered by AI
Staffing firms live on thin margins, rapid turnarounds, and complex client-and supplier specific contracts. Flat or declining revenue growth, margin compression, and client budget delays are now top challenges for US staffing firms. With as much as 21% of business revenue impacted by client pauses, firms cannot afford added cash flow strain.
Yet billing accuracy, credentialling and timesheet payments often rely on spreadsheets and overworked teams to interpret hundreds or thousands of unique data points and contract terms.
The impact is revenue leakage, delayed cash flow, and rising disputes that erode client trust. The situation is even more acute for enterprise staffing leaders managing thousands of contingent workers across hundreds of accounts, each with different billing rules.
Up to 2–5% revenue leakage from missed or misapplied terms
Slower DSO, stretching working capital in an already cash-intensive industry
Higher credit notes and bad debt write-offs
Teams bogged down in manual review instead of focusing on insights and growth
Scale back-office throughput without adding headcount
Hercules deploys contract-aware AI-workers that act like your best subject matter experts, scaling instantly to handle volumes of work and diverse client rules beyond manual human capabilities.
Our AI-workers:
• Ingest client contracts, amendments and annexations alongside timecard and billing data to enforce financial terms automatically
• Detect and fix discrepancies before invoices are sent, preventing disputes and credit notes
• Enable proactive review of 100% of financial data before invoicing without requiring additional headcount
• Speed up invoice cycles, reducing DSO and freeing cash for growth
• Provide an audit trail to improve compliance and client transparency
• Staffing leaders gain revenue protection, faster cash flow, and confidence to grow without adding cost or burden to teams.
How staffing providers use HerculesAI to stregnthen financial performance
Automated contract-to-invoice validation
Hercules's AI checks every timesheet and rates against contract terms before invoices go out, preventing missed billable hours and incorrect rates.
Protect top-line revenue by reducing under-billing and revenue leakage.
KEY BENEFITS
Accuracy at Scale
Invoice right the first time, every time
Faster Cash Flow
Shorten billing cycles and free working capital
Trust through Transparency
Audit trail for every decision
Cost Efficiency
Reduce the need for additional headcount
Unstructured or structured data
Our system ingests and extracts from any text-based documents such as CSVs, PDFs, and more. Our AI can identify and read handwriting from annotated or scanned files.
Security for sensitive data
Hercules resides inside your existing systems on-premise or via private cloud to ensure that sensitive information stays secure, ideal for organizations that prioritize data privacy and compliance.
The Hercules platform helps staffing leaders protect revenue, speed up cash flow, and build lasting client trust, all without increasing headcount or disrupting legacy systems.
By transforming rules-heavy workflows into live, auditable data flows, we make it possible for staffing firms to achieve greater billing accuracy, faster collections, and scalable growth so finance leaders can focus on insight and strategy, not manual review.
