ONE WORKER. SEVERAL SYSTEMS. ONE APPROVED VERSION.
The practice of identifying, preventing, and recovering revenue or gross profit leakage across the staffing transaction lifecycle, including contract terms, rate cards, timesheets, payroll, invoicing, compliance, DSO and cash application.
FIX TIME AT THE SOURCE. KEEP EVERYTHING DOWNSTREAM RIGHT.
A discrepancy caught before payroll runs is corrected at zero cost. The same error found in a client audit months later means a credit, a rebill, and a conversation about every invoice that came before it.
EVERY RECORD CHECKED. ONLY EXCEPTIONS REVIEWED.
Handwritten timesheets processed where OCR fails
Cross-system reconciliation between VMS, ATS, clocks, and client records
Rule checks like overtime class, shift differentials, and contract term approvals
Missing and late hours chased before the deadline
Each exception shows the source records side by side, the rule, and the suggested fix
Hand
FASTER HANDOFF. MORE CAPACITY. PROOF ATTACHED.
Experience faster payroll, faster billing, a shorter work-to-cash cycle.
60-75%
reduction in manual reconciliation time
1 day
for reconciliation, not several.
Handwritten timesheets processed where OCR fails
Cross-system reconciliation between VMS, ATS, clocks, and client records
Rule checks like overtime class, shift differentials, and contract term approvals
Missing and late hours chased before the deadline
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VMS, ATS, time clocks, client feeds, spreadsheets, as well as scanned or handwritten timesheets, read by a vision model.
Up to four rule sets can govern one hour: federal law, state rules like California's daily overtime, the client contract, and engagement terms. Hercules applies the right hierarchy by worker location, automatically. It’s designed to handle the complexity and nuance of your regulatory needs.
The exception shows both records side by side, the rule that failed, the dollars at risk, and a suggested fix. An analyst approves in one click; the decision is logged.
Hercules checks every source for the open period and alerts teams on what's missing before the deadline — because an hour never captured is an hour never billed.
Reconciliation drops from a multi-day ordeal to about one day of exception review — a 60–75% reduction in manual effort. The bottleneck was never your team's skill; it's the combinatorial math of checking every record against every rule.
No. Hercules reads time in the formats it already arrives — nothing about capture changes.
FOUR WORKSTREAMS, ONE CRITICAL PROCESS. START ANYWHERE.
Address any point in the process, or fix all four, to protect margin from end-to-end.