INSURANCE
Business benefits onboarding + census processing
Business benefits teams face rising costs and inefficiencies due to fragmented data, manual workflows, and compliance demands. HerculesAI automates the extraction, transformation, and verification of complex benefits data—regardless of format—enabling faster onboarding, improved accuracy, and scalable growth.
Industry challenge
From fragmented carrier formats and multi-tab spreadsheets to regulatory compliance requirements and tedious manual processing, Business benefits teams face delays, errors, and rising operational costs. Growth becomes more challenging to scale when onboarding depends on manual re-entry, file cleanup, and validation steps across dozens of benefit types.
HerculesAI for business benefits onboarding + census processing
The HerculesAI platform ingests, standardizes, and verifies large volumes of benefits data from carriers, regardless of file structure or format. Whether you’re onboarding a new client, processing healthcare census files, or validating eligibility across plans, Hercules delivers speed, accuracy, and scale. By automating high-volume, error-prone work, Business benefits groups can accelerate onboarding, eliminate rework, and grow margins without growing headcount.
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Structured + unstructured data - ingest PDFs, spreadsheets, and scanned files
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Complex extractions + groupings - handle nested tables, multiple tabs, and multi-plan logic
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Human-in-the-loop - continuous learning and improvement from user feedback
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Rules + business logic engine - applies validation rules by carrier, plant type, or client needed
WHY IT MATTERS
83%
reduction in manual processing time
750+
multi-line census files processed annually
4.5h to 45m
time spent per file (totaling to 2,182+ hours saved per month)
Top use cases for business benefits
Accelerate Insurance Benefits/Plans Comparison
Speed up new policy issuance while maintaining compliance.
Extract: Multi-tab benefits plan files from carriers
Transform: Normalize formats and correct inconsistencies
Verify: Apply rules for eligibility, completeness, and formatting
Result: Onboard new clients in hours - not days
Role-based access control
Enforce granular, role-specific permissions that align with your organization’s internal workflows. Our platform ensures users only access the data, actions, and tools relevant to their role, maintaining security, compliance, and operational efficiency across teams.
Security for sensitive data
Hercules resides inside your existing systems on-premise or via private cloud to ensure that sensitive information stays secure, ideal for organizations that prioritize data privacy and compliance.
