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LEGAL

AI-powered email classification + filing

Lawyers manage and organize emails in their personal inboxes and the firm's Document Management System (DMS), ensuring all relevant communications are properly classified and accessible. HerculesAI automates the sorting of mass emails, identifying those pertinent to specific cases, and manually filing them into the DMS for easy retrieval and compliance purposes.

Too many clicks and too much time is required to sort through a large volume of emails and file to the DMS

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Time-consuming

Human error when manually organizing emails can lead to misplacement or oversight of important messages

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Prone to errors

Disorganized files heighten the risk of non-compliance such as confidentiality breaches and document retention

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Data inconsistency

Industry challenge

Lawyers are tasked daily with handling thousands of emails and manually categorizing messages in both personal inboxes and the firm’s DMS. The absence of an efficient process for organizing and managing this vast volume of communication creates challenges such as lower employee productivity and risk of data loss for the firm.

HerculesAI for AI-powered email classification + filing

Hercules automates email classification and filing with accuracy. By intelligently mapping the filing structure of the DMS to lawyers' email inboxes, the solution predicts and recommends appropriate classifications for both incoming and outgoing emails.

Our system is able to determine where each email should be filed based on its content, sender, recipient, and context. For example, emails related to a specific case or client are automatically categorized into the corresponding folders, ensuring that all relevant correspondence is readily accessible and systematically organized.

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Am Law 100 case study for moving and filing 1M+ emails at 96% AI accuracy

"Daily, I probably receive close to 300 emails and when I'm in deal mode, it could be in the thousands. For me, a solution like Hercules that guides, that predicts, where we should store files for not just record keeping purposes, but for the benefit of collaboration with the team, was a key driver." - Partner at Am Law 100 firm

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CASE STUDY

Am Law 100 firm moved and filed 1M+ emails with predictive AI, freeing up valuable partner time for high-priority work

LEGAL

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Mobile compatibility

Experience Hercules for email filing + classification on the go with mobile compatibility--the ZERO iOS app that allows you to file emails easily from your phone and iPad, quickly and easily attach documents, and access a host of productivity features as an email application.

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Security for sensitive data

Hercules resides inside client’s DMZ and assures that sensitive information remains within the security perimeter, ideal for organizations that prioritize data privacy and compliance.

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Explore your use case and discover what HerculesAI can do for you
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Key functions

Hyper-accurate predictive filing
Enhances email and document discovery, ensuring better-than-human accuracy.

Intelligent learning

Automatically identifies client details, matter, author, and document types for every email.

Simultaneous filing + archiving 

Automatically identifies client details, matter, author, and document types for every email.

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