Turn timesheets into a single source of truth.

Hercules validates every timesheet line before the pay cycle closes, so errors are corrected before they enter payroll or billing, not discovered after. The system checks each line against the placement record, the contract rate card, applicable state and client rules, and other sources of time data, flagging discrepancies proactively rather than reactively. This matters because the cost of an error compounds with time: a discrepancy caught before payroll runs is corrected at zero cost. The same error caught in a client audit months later requires a credit, a rebill, and a conversation about every invoice that came before it. Proactive validation is the difference between a resolved exception and a client trust problem.

Yes. Staffing firms typically receive time data from a mix of VMS platforms (Fieldglass, Beeline, VNDLY, IQ Navigator), their own ATS time modules (Bullhorn, Avionté, TempWorks), client HRIS systems, biometric or badge-based time capture, and mobile time apps. Each system structures time data differently: different field names, shift coding conventions, and overtime flagging logic. Hercules ingests all this data via API and normalizes data from all of these sources, then cross-references the records to identify discrepancies in hours, rates, approvals, and overtime calculations before the data moves downstream. 

Flagged issues are routed for your verification or pay-bill team with the financial impact clearly communicated. Each exception includes a plain-language explanation of the discrepancy, the specific rule or contract clause it violates, and the corrected value shown side by side with the original. Your analysts confirm, dismiss, or escalate each item. Hercules handles the checking at volume; your team handles the judgment calls. Over time, recurring error types are identified and addressed at the source, reducing exception volume each cycle.

That pattern is commonly sited even for well-staffed teams. The bottleneck is not the team's skill; it is the combinatorial math. Each assignment requires cross-checking time accuracy, manager approval status, system sync between ATS and VMS, payroll rules, tax jurisdiction, and client-specific guidelines — a multi-dimensional verification matrix applied to every single placement. Hercules performs that full matrix check programmatically, reducing manual reconciliation time by 60–75% per industry benchmarks. That does not eliminate the team; it redirects them from manual line-checking to exception resolution and higher-value analysis. We typically see time reconciliation reduced from several days of heavy manual effort to 1 day of reviewing exceptions flagged by Hercules.